GemEx for Outlook

Offering a comprehensive solution for stress-free meeting room management, with just a few clicks, you can search for available meeting rooms, make bookings, and manage services—all within your familiar Microsoft Outlook environment.

Simple Scheduling, Easy Booking

With GemEx for Outlook, you can conduct room searches, make meeting room bookings and raise service requests—all within your Outlook calendar.

Room Searches

Map view of office in outlook add in

Search and find available meeting rooms based on preferences, with map and list views providing visually appealing options to easily identify free room.

Meeting Room Bookings

Book meeting rooms directly from your Outlook calendar, streamlining the booking process for swift and efficient planning.

Raise Service Requests

Elevate your meetings with added convenience by requesting additional services like catering or equipment through your Outlook calendar, ensuring every detail is taken care of.

Schedule Visitor Appointments

Map view of office in outlook add in

Easily schedule appointments for visitors directly within Outlook.

Step 1

Filter to find the perfect meeting room

Step 2

Select your desired meeting room to book

Step 3

Add any services you require in one booking flow

Your Shortcut to Smarter Meetings

Booking Rules

Unified Booking Experience

The Outlook Add-In aligns with your established booking rules on the GemEx Engine® Platform, preventing unauthorised bookings and maintaining consistency in employee behaviour across platforms.

One-tap convenience

All-in-One Meeting Management

What’s more, GemEx for Outlook Add-In offers a consistent experience across all devices – easily switch between Outlook, GemEx mobile app, and GemEx web app, making and managing room bookings a breeze.

2-Way Integration With Your Outlook

Sync Like Never Before

Amidst the constant changes – be it meeting cancellations or updating a reservation, – ensure your office booking system mirrors them in real-time. GemEx for Outlook Add-In guarantees automatic synchronisation, ensuring changes made on your Outlook seamlessly reflect within the app.


GemEx for Outlook Data Sheet

Explore the comprehensive features and benefits of GemEx Outlook Add-In with our detailed data sheet.

Introducing GemEx for Outlook

Explore our product blog for expert tips on optimizing meeting room bookings, service requests, and visitor appointments directly within Microsoft Outlook.

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