Workplace Solutions

Facilities management software helping you to improve the workplace experience for your clients


Provide a destination office

Provide clients with a white-label workplace app to book on-site amenities, use for touchless building entry and receive news.

Manage capacity & compliance

Office Worker Enters Through Security Gate

Monitor occupancy levels for one or an entire portfolio of buildings and set alerts for on-site teams when capacity is close to being breached.

Improve cleaning services

Give cleaning teams tech that will allow them to improve efficiency with real-time alerts and a full history of cleaning activities.


Optimise office space

Real estate is your second most expensive asset. With our IWMS you can utilise portfolio data to improve your space management strategy.


Improve indoor air quality

Monitor levels on temperature, humidity, Co2, VOCs and many more factors to promote a healthier environment for building occupants.


Access to actionable data

Provide key stakeholders with clear data and analytics reports on employee experience, space usage and service improvements.

Secure platform & app

more than just a reservation system

It’s true that you can allow staff and visitors to book any resource but the GemEx platform and Luna app are much more than a booking system. Within one platform you can manage your entire portfolio, access your analytics data, set alerts for on-site teams and build a digital twin of your estate with at a glance views of your assets.


Secure Data

The cloud-based workplace experience platform powers all of our solutions including the Luna app. Spica’s solutions are ISO 27001 certified and GDPR compliant.


Tools to improve the workplace experience and performance

Employee App

Building access
News, events & policies
Booking system
Service requests
Order food & drink

Workspace Management

Workplace digital twin
Real-time data
Space management
Workspace analytics

Desk & Resource Reservations

Desk reservations
Meeting room reservations
Book any resource
Filter by environment

Environment Monitoring

Improve air quality
Monitor temperature, humidity, CO2 and more
Send alerts

Indoor Navigation

Find colleagues
Check occupancy levels
Find points of interest
Navigate using the IPS

Smart Cleaning

Real-time data
App for cleaning team
Send teams to needed areas
Increase efficiency
Visible task history

Footfall Monitoring

Kiosk view
At-a-glance occupancy
Alerts for capacity breaches
Real-time data

Legionella Risk Management

Removes human error
Automates system checks
Send alerts
Reduce workplace risk


What You Get

Custom Branding

Agnostic Integrations

Online Training

Help Ticket System

Updates & Fixes

User Role Permissions

Robust Documentation

Built In Analytics

"The digital workplace transformation journey with Spica through the last 3 years have been extraordinary. The team was able to rise to the challenge and provide industry leading smart building capabilities tailored to the unique requirements that we had."

Clament Lijoy, EY

“We have taken an innovative, careful and proactive approach to helping our people return to our workplace environments. Investing in Luna App technology helps ensure we provide a safe working environment whilst enhancing the customer experience. Spica have delivered a flexible and outstanding personalised service against a challenging deadline that meant we could rapidly integrate the app with our different workplace systems and allows our people to book their workspaces as part of their safe office re-entry.”

Louise Sheppard,  Zurich

 Improving the employee experience with data

On your search for software that can help enhance your customers experience in their buildings you will have come across a long list of acronyms; IoT, IWMS, CAFM. Our platform and app can fall into any number of these overlapping titles.

Focus instead on your desired outcomes. A better office experience? To attract and retain talented employees? Perhaps fostering collaboration, productivity and wellbeing in the era of hybrid work. The GemEx Engine® cloud-based platform and GemEx workplace experience app can deliver this for you. Your employee app connects your staff to your building services to make their day smoother, more productive and enjoyable.

Multiple solutions in GemEx can be mixed and matched to suit your needs. Take the Smart Cleaning perspective, which provides a full audit history of cleaning team activity alongside an app for on-site teams to respond to used areas and avoid wasted time. In the same platform you can manage compliance around building occupant levels with footfall monitoring and legionella risk with Workspace and Healthy Water respectively.

Case studies