Workplace Solutions for Facility Management

FM software helping you to improve the workplace experience for your clients


Provide a safe return to work

Provide clients with a custom workplace app to book on-site amenities, use as touchless building entry and receive news.

Manage capacity & compliance

Monitor occupancy levels for one or an entire portfolio of buildings and set alerts for on-site teams when capacity is close to being breached.

Improve cleaning services

Give cleaning teams tech that will allow them to improve efficiency with real-time alerts and a full history of cleaning activities.


Optimise office space

Real estate is your second most expensive asset. With our IWMS you can utilise portfolio data to improve your space management strategy.


Improve indoor air quality

Monitor levels on temperature, humidity, Co2, VOCs and many more factors to promote a healthier environment for building occupants.


Access to actionable data

Provide key stakeholders with clear data and analytics reports on employee experience, space usage and service improvements.

Secure platform & app

more than just a reservation system

It’s true that you can allow staff and visitors to book any resource but the GemEx platform and Luna app are much more than a booking system. Within one platform you can manage your entire portfolio, access your analytics data, set alerts for on-site teams and build a digital twin of your estate with at a glance views of your assets.


Secure Data

The cloud-based workplace experience platform powers all of our solutions including the Luna app. Spica’s solutions are ISO 27001 certified and GDPR compliant.


Tools to improve the workplace experience and performance

Employee App

Building Access

News, Events & Policies

Booking System

Service Requests

Order Food & Drink

Workspace Management

Workplace Digital Twin

Real-time data

Space Management

Workspace Analytics

Desk & Resource Reservations

Desk reservations

Meeting room reservations

Book any company resource

Filter by environment

Environment Monitoring

Improve air quality

Monitor temperature, humidity, CO2, VOCs, Sound and more

Alerts for when levels are ‘bad’

Indoor Navigation

Find Colleagues

Check occupancy levels

Find building points of interest

Navigate using the IPS

Smart Cleaning

Real-time data via IoT sensors

App for cleaning team

Send teams to needed areas

Increase efficiency

Visible task history

Footfall Monitoring

TV Kiosk views for shared areas

At-a-glance occupancy

Alerts for capacity breaches

Real-time data

Legionella Risk Management

Removes the human error factor

Automates water system checks

Sends alerts when issues arise

Reduce workplace risk



What You Get

Custom Branding

Agnostic Integrations

Online Training

Help Ticket System

Updates & Fixes

User Role Permissions

Robust Documentation

Built In Analytics

"The digital workplace transformation journey with Spica through the last 3 years have been extraordinary. The team was able to rise to the challenge and provide industry leading smart building capabilities tailored to the unique requirements that we had."

Clament Lijoy, EY

“We have taken an innovative, careful and proactive approach to helping our people return to our workplace environments. Investing in Luna App technology helps ensure we provide a safe working environment whilst enhancing the customer experience. Spica have delivered a flexible and outstanding personalised service against a challenging deadline that meant we could rapidly integrate the app with our different workplace systems and allows our people to book their workspaces as part of their safe office re-entry.”

Louise Sheppard,  Zurich

 Improving the client experience with data

On your search for software that can help enhance your customers experience in their buildings you will have come across a long list of acronyms; IoT, IWMS, CAFM. Our platform and app can fall into any number of these overlapping titles.

Focus instead on your customers desired outcomes. What do they want from their facilities managers? Is it a better office experience? To help renew contracts and enhance your reputation with clients you will need clear evidence of improved service levels. The GemEx Engine® cloud-based platform and Workplace experience app can deliver this for you.

Multiple solutions in GemEx can be mixed and matched to suit your needs. Take the Smart Cleaning perspective, which provides a full audit history of cleaning team activity alongside an app for on-site teams to respond to used areas and avoid wasted time. In the same platform you can manage compliance around building occupant levels with footfall monitoring and legionella risk with Workspace and Healthy Water respectively.

What your clients will interact with regularly and make a big impact is our workplace experience app, which can be custom branded to your client’s specifications.  Choose from a growing list of modules including Book, Content and more to suit your brief.

Case studies