5 Ways Desk Booking Software Can Increase Office Productivity

September 27, 2022
Zoya Mahmood

Desk booking software is on the rise after the pandemic, as employees have become more aware of using digital technology and taking it for their potential benefit. 

What is desk booking software?

Think about when you are booking a seat of your choice on a plane, it gives you the joy to get a seat as per your liking. If you don’t book, you will be given whatever seat is available. This is the same way desk booking software works.

Spica Workplace App allows employees to book a space when they need it, it provides a flexible work experience with the advanced booking system for desks, rooms, and other assets. It provides the customisation and configuration tools required to deliver new outcomes for the workplace in real-time, driving initiatives that span employee productivity and engagement, well-being, and sustainability. 

1. Flexibility for employees

The physical environment at the office influences employee well-being which has a significant effect on work performance and productivity. Employees can use the Spica Workplace Experience App to book the desk that best suits their needs. Employees can choose where they want to work, and whether they want to collaborate with a colleague or prefer a more tranquil setting.

2. Fewer distractions

Research by the University of California Irvine found that “about 82 percent of all interrupted work is resumed on the same day. But here’s the bad news — it takes an average of 23 minutes and 15 seconds to get back to the task.” By choosing a quieter location, employees can concentrate on their work without being interrupted, which results in fewer interruptions and increased productivity. 

 3. Increases productivity and collaboration

With Spica Workplace App employees can check which colleagues will be in the office and which desks they have reserved. This helps teams to sit together to ensure collaboration at work is made simple. It facilitates the cross-pollination of ideas within the organization by connecting employees from various parts of the company into a shared space that they might not normally share. Instead of wasting time looking for a spot in the office, they can immediately begin working if they book in advance and know which desk they will be working at. This already increases productivity.

4. Enable hybrid work

In the era of hybrid working, a desk and meeting room booking system and space management software is essential for FM teams to understand occupancy and utilisation levels.

With our app analytics, capture a wealth of data to track high/low demand and utilised spaces in the office. FM teams can control workplace density and implement a successful hybrid working model whilst maintaining employee well-being as a priority. This empowers employees to make informed decisions on visiting the workplace or working remotely.

5. Less administrative work

The complicated task of managing the office space and determining which employees should sit at specific desks based on availability due to sick leave and holidays results in less administrative work for the organization.

Book a demo now to see how our workplace experience solutions can help you. Our digital workplace consultants will take you through the platform and identify the specific solutions that most benefit your organisation.

Find out more about Spica Workplace: 

Our Workplace Experience Platform GemEx Engine

Our Workplace Experience App

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